The journey from a promising lead to a successful project delivery can be complex and fraught with potential pitfalls. But what if you could streamline this entire process, seamlessly transitioning from opportunity to proposal to project execution? That’s precisely what PACE empowers you to do with its comprehensive project initiation capabilities.
Capturing Opportunities and Tracking Progress:
The project lifecycle begins with identifying and capturing opportunities. PACE allows you to record opportunities directly within the application or seamlessly import them from your CRM tools. This centralized repository provides a clear view of your pipeline, allowing you to track each opportunity as it progresses from an initial lead through the various stages of development.
Triggering Proposal Development with Precision
As an opportunity matures and requires a formal proposal, PACE enables the opportunity owner to initiate the proposal development process with a single click. This action triggers the automatic generation of two crucial projects:
- Proposal Project: This project serves as a dedicated space for developing the proposal itself. It allows you to solicit funding approval for the proposal development effort and meticulously track the proposal’s progress through internal approvals. This ensures that your proposals are well-crafted, financially sound, and aligned with your organization’s strategic objectives.
- Delivery Project (Proposal Phase): Simultaneously, PACE creates a delivery project in the proposal phase. This project is used to develop the project’s scope (WBS and Deliverables), cost and revenue estimates, and propose the project team. This proactive approach ensures that you have a solid foundation for project execution even before the proposal is finalized.
Iterative Refinement and Seamless Negotiation:
The proposal development process is often iterative, involving multiple rounds of revisions and negotiations. PACE facilitates this process by allowing for seamless updates and modifications to both the proposal and delivery projects. This flexibility ensures that your proposals accurately reflect the evolving needs of your clients.
From “Won” Opportunity to Project Kickoff:
Once the customer approves the proposal, the opportunity is marked as “Won.” This triggers a series of automated actions within PACE:
- Proposal Project Closure: The proposal project is automatically closed, signifying the successful completion of the proposal development phase.
- Delivery Project Transition: The delivery project is transitioned from the proposal phase to the planning phase, signaling the start of formal project execution.
- Delivery Organization Notification: The designated delivery organization contact is automatically notified, prompting them to assign a project manager and initiate the planning process.
Benefits of PACE’s Project Initiation Workflow:
- Streamlined Process: PACE automates key steps in the project initiation process, reducing manual effort and minimizing errors.
- Improved Visibility: A centralized repository for opportunities, proposals, and delivery projects provides a clear view of the entire project lifecycle.
- Enhanced Collaboration: The automated workflow facilitates seamless collaboration between sales, proposal, and delivery teams.
- Faster Time-to-Market: By streamlining the initiation process, PACE accelerates project kickoff and reduces time-to-market.
- Increased Efficiency: Automation and integration eliminate redundant tasks and improve overall efficiency.
- Reduced Risk: Early planning and accurate estimation mitigate potential risks and improve project success rates.
- Accurate Hand-Offs: The hand off from sales to project execution is smooth and accurate.
Practical Applications
- Engineering and Construction: Manage complex projects from initial client inquiries to final delivery.
- Software Development: Track software development projects from initial concept to deployment.
- Consulting Services: Streamline the process of developing and delivering consulting engagements.
- Manufacturing: Manage the development and production of new products from initial concept to market launch.
Conclusion
PACE's comprehensive project initiation capabilities provide a seamless and efficient pathway from opportunity to project execution. By automating key processes, enhancing collaboration, and providing real-time visibility, PACE empowers organizations to win more business and deliver successful projects. Embrace the power of streamlined project initiation with PACE and transform your project lifecycle.
