The Final Mile: Streamlining Project Closeout with Frontrols PACE

The first step in project closeout is confirming that all project deliverables and tasks have been completed. 

• Complete all Deliverables and Tasks:  

• PACE’s task management features enable project managers to verify that all tasks and deliverables have been completed according to the project plan. 

• The application provides a clear audit trail of completed work, ensuring accountability and transparency. 

Collect and Complete Punch List Items: Addressing Final Details 

The punch list phase ensures that all outstanding issues and minor defects are addressed before project closure. 

• Collect and Complete Punch List Items:  

• PACE allows project teams to create and manage punch lists, tracking outstanding items and assigning responsibilities for completion. 

• The application provides real-time visibility into the status of punch list items, ensuring that they are resolved in a timely manner. 

• Close out all Risks and Change Orders:  

• Any open risks should be reviewed and closed out. 

• All change orders should be reviewed to ensure that they have been properly implemented, and financially accounted for. 

Reconcile Financials: Ensuring Financial Accuracy 

Financial reconciliation is a crucial step in project closeout, ensuring that all costs are accounted for and all invoices are settled. 

• Collect All Costs and submit final EAC with zero ETC:  

• PACE facilitates the collection of all project costs, ensuring that all expenses are accurately recorded and reconciled. 

• The final Estimate at Completion (EAC) should be submitted with zero Estimated Time to Complete (ETC). 

• Submit Final Invoices and Collect:  

• PACE helps project teams generate and submit final invoices, tracking payments and ensuring that all financial obligations are met. 

• The application also helps track collection of those invoices. 

• Review Final Project Performance:  

• PACE reporting allows for a comprehensive review of the projects financial and schedule performance. 

Close Project: Formalizing Project Completion 

The final step in project closeout is formalizing project completion and archiving project documentation. 

• Archive deliverables and documents & Release Resources:  

• PACE provides a centralized repository for archiving project deliverables and documents, ensuring that all project information is securely stored and easily accessible. 

• All project resources should be released, and reassigned as needed. 

• Submit Customer Satisfaction Surveys:  

• PACE can facilitate the distribution and collection of customer satisfaction surveys, providing valuable feedback on project performance. 

• This information can be used to improve future projects. 

• Perform Final Project Close:  

• PACE provides a formal project close function, ensuring that all necessary steps are completed and documented. 

• The application generates a final project closeout report, summarizing project performance and lessons learned.